Oakland, Florida Police Department, Clerk Jobs

Police Clerk/Administrative Assistant

Town of Oakland, Florida

COMMUNITY

The Town of Oakland is located in Orange County approximately fifteen miles west of Orlando, Florida. It is situated on the busy SR-50 Highway and Florida Turnpike Intersection providing transportation access for a high flow of commuters in the West Orange and South Lake County area to the greater metropolitan area of Orlando and to area theme parks. Oakland is a growing community with an estimated population of 2,000. The population has doubled over the last four years and is expected to triple over during the next ten years. Though generally considered a bedroom community, the Town is dynamic in its growth by maintaining its old town Florida atmosphere and appeal combined with its progressive attitude toward responsible growth.

GOVERNMENT

Oakland is a Town operating under a Mayor, four Town Commissioners and a Town Manager. The governing body meets twice a month for formal meetings and more often for committee sessions as needed.

THE DEPARTMENT

The Oakland Police Department consists of 10 Full-Time sworn Officers and up to 10 sworn Reserve Officers. The Department structure includes the Chief of Police, Lieutenant, two Sergeants, an Investigator, and 5 Patrol Officers. The department also employs one full-time Police Clerk/Administrative Assistant. The Oakland Police Department has a fleet of 6 marked patrol units and 3 unmarked units. Currently several Officers are certified as Bicycle Patrol Officers who regularly patrol on three bike units along the West Orange Trail and Oakland Nature Preserve, which combined have over 50,000 users each month. The department has excellent relations with area law enforcement agencies and Oakland citizens.

POSITION REQUIREMENTS

Under the supervision of the Chief of Police, the Police Clerk/Administrative Assistant is a non-exempt position under FLSA. This position provides administrative assistance to the Oakland Police Department members. This employee acts as liaison to citizens, providing criminal, court and clerical information to the public. The administrative assistant maintains records for the police department making official reports to appropriate agencies. This employee serves as a department notary public and accepts miscellaneous payments to the department for a variety of services. At times the administrative assistant may provide additional service in Town Hall due to staffing problems. The administrative assistant should possess excellent communication and public relation skills.

Experience: Some previous clerical work and any background with legal documentation and court filing is preferred, but not required. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within one year of employment.

Education: A high school diploma or GED is required.

Technical Skills: Employee must be able to type satisfactory and possess a working knowledge of computers, email, data entry, programs, filing, telephones, copy machines, and facsimiles. Must be able to read and interpret written instructions, maps, manuals, reports, and possess excellent communication, organizational and public relation skills.

Problem Solving: Problem solving is a factor this position. This employee encounters problems with criminal activities, court, wanted persons and violators of local codes.

Decision Making: Decision-making is a factor in the position. This employee must have office organization skills and handle problems face to face with the public at the front entrance. Must be relied upon with confidential information.

Supervision: This position is subject to immediate supervision by the Chief of Police. The position holds no supervisory duties.

Financial Accountability: This employee is responsible for safe operations, custody & maintenance of department equipment, may assist the Chief of Police with the annual budget, and accepts payments for court and maintains records for several town funds. This employee must be bondable.

Personal Relations: Daily contact with the general public, co-workers and supervisory personnel is expected. Must possess excellent communication and public relation skills.

Working Conditions: No adverse working conditions exist within this position.

Physical Requirements: Must successfully pass a background investigation, drug screen and interview. Must meet established department standards of appearance and demeanor at all times. This employee must be at least 18 years of age at time of employment.

Residency Requirements: This employee is not required to live within Oakland Town limits, however must have their primary residence within a 25-mile radius of Oakland Town Limits.

ESSENTIAL FUNCTIONS

· Maintains a system for filing and reporting all notice to appears, cost recovery, reports and interdepartmental records;
· Maintains a system of records for purchases and reports them to the Town Finance Director;
· Responsible for police criminal, civil and crash reports;
· Exercises a high level of confidentiality;
· Answers and directs incoming phone calls, transferring calls to officers voice mailboxes when appropriate;
· Preparation of police reports and data entry;
· Receptionist/Secretarial duties for Police Department;
· Performs Fingerprinting services for residents, applicants, and walk-ins;
· Performs clerical duties including typing, organizing, filing and computer input;
· Acts as supply clerk for administrative needs of Police Department;
· Various duties as assigned by the Chief of Police, Lieutenant, or Town Manager;
· Assist with reports and affidavits;
· Mails certified letters and notices to the public from the Police Department;
· Acts as liaison to FDLE, OCSO and other law enforcement agencies;
· Takes on special details assigned for community, department and administrative needs.

MARGINAL FUNCTIONS

· Aides with budgetary issues;
· Assist with annual reports;
· Provides monthly reports to Chief of Police;
· Helps officers with reports or clerical work but does not take orders from officers;
· Maintains a clean and neat appearance of assigned work areas and entrance of Police Department;
· Performs other duties as deemed necessary or assigned.

COMPENSATION AND BENEFITS

Salary will be offered at a marketable range for the region and will be dependent upon qualifications and experience. The Town offers a retirement plan, health, dental insurance, annual vacation & sick leave, holiday pay, and training opportunities.

APPLICATION

When a position is advertised as available, Employment Applications can be obtained at the Oakland Police Department, 540 East Oakland Avenue, Oakland, Florida 34760. Applicants should be aware that a thorough criminal and professional background check will be conducted on the applicants considered finalists for the position. A successful completion of a Drug screen and physical will also be expected of the candidate chosen. Once open, the position is open until filled.

The Town of Oakland is an Equal Opportunity Employer, and is a Drug Free Workplace.